For 2022 Community-Engaged Media Grantees

Congratulations on your 2022 Community-Engaged Media Grant from the Alaska Humanities Forum! This pages contains forms and other resources that may be helpful as you manage your grant project. Please don't hesitate to reach out with any questions to Shoshi Bieler, Grants & Special Project Manager, at: sbieler [AT] akhf [DOT] org or 907-770-8406.

See below for project and fiscal resources, including the payment request form. 

Key dates

• September 1, 2022: Community-Engaged Media Grant application opens
• September 15, 2022 at 11:59pm: Optional draft review deadline
• October 1, 2022 at 11:59pm: Final application deadline
• October 21, 2022: Announcement of grant awards
• October 28, 2022: Initiation paperwork due
• November 1, 2022: Grant funding period begins
• October 31, 2023: Grant funding period ends (by request, funding may be extended)

Reporting Requirements

• Project teams should notify the Alaska Humanities Forum of all scheduled events as soon as possible.
  
• Progress Reports: In lieu of submitting written progress reports, we will ask grantees to meet with the Forum’s grants team for three 20-30 minute phone or virtual meetings at regular intervals over the course of the project period. The project’s Point of Contact is required to attend these meetings – other team members are invited to attend but are not required. The purpose of these meetings is to allow grantees and the Forum Grants team to keep in touch about project progress and how the Forum can best support the grant project. Our hope is that these short meetings will be less burdensome on grantees than the previous requirement to submit written progress reports with each fund disbursement request. However, if virtual check-ins are not feasible, the Forum Grants team can work with grantees to find alternative methods. 
• Final Report: In lieu of submitting a written final report, we will ask grantees to meet virtually for up to one hour with the Forum’s grants team within 90 days of the completion of the project. The project’s Point of Contact is required to attend this meeting – other team members are invited to attend but are not required. During this final meeting, we will: Reflect on project activities during the grant period; and conduct a final financial accounting of project expenses. Prior to this meeting, the Point of Contact will be asked to provide a written financial account. Following the Final Report, grantees will also be provided with an optional closing survey. Through this survey, grantees will have the opportunity to share feedback on what is working and what could be improved in our grantmaking process. Grantees with media projects must also submit a copy of their final product for the Forum’s archives.

Record-Keeping Requirements 

• Fiscal: 
  • Project teams must keep fiscal records for a period of three years beyond submission of the final reports.
• Project activities: 
  • Project teams should keep copies of publicity, newspaper articles, pictures or printed materials concerning the project to include in the Final Report. 
  • Project teams should prepare one copy of the Final Grant Project product(s) and information on public archival location(s) to include in the Final Report.
  • Project teams should record attendance at all grant-funded events (including in-person and online events) for reporting in the Final Report.

Crediting the Alaska Humanities Forum and NEH

As described in your Letter of Agreement, grantees should acknowledge support of the project by the Alaska Humanities Forum and the National Endowment for the Humanities in all promotional materials, social media, and publications. Acknowledgment should include the following statement:

“This project is supported in part by a grant from the Alaska Humanities Forum and the National Endowment for the Humanities, a federal agency. Any views, findings, conclusions or recommendations expressed in this (publication) (program) (website)(etc.) do not necessarily represent those of the National Endowment for the Humanities.”

Changes to your grant project team/scope/etc. 

• Prior to making any changes to your approved proposal with respect to 1) conduct of the project; 2) key personnel; 3) project dates; 4) change in the scope of the project topic(s); or 5) project budget indicated in each payment request, please reach out to Shoshi Bieler at the contact information above. Significant changes require prior written approval from the Grants Manager or CEO, and may require grant committee review.

Extensions to the grant project period

• If necessary, project teams may request up to two 3-month extensions on the project period indicated in your Letter of Agreement.